Free Receipt Maker

How to make a receipt

1. Add your details. Your business or personal name, address and contact information, plus your logo if you have one.
2. Enter who paid you. The name goes under “Received from”. Payers you have entered before autocomplete.
3. Set the receipt number and date paid. The number counts up on its own; use the date the money actually arrived.
4. Record the payment method. Cash, check (with the check number), card or bank transfer, with a reference if there is one.
5. List what was paid for. One line per item or service. If you charged tax, set it so it shows on its own line.
6. Download the PDF. Every receipt gets a PAID stamp, so there is no doubt the amount was settled.

What a payment receipt should show

• Receipt number: a unique number so either side can refer to this payment later.
• Date paid: the day the money was received, which may differ from when the work was done.
• Who paid and who was paid: names, and addresses for businesses.
• What it was for: the goods or services, with quantities and prices.
• Amount received: the total, with any tax shown separately.
• Payment method: how it was paid and any transaction or check number.
• Balance or period covered: if the payment was partial or covers a period (such as a month’s rent), say so in the notes.

If you are registered for VAT or GST, a receipt may also need your tax number and the tax amount. Add your number as a custom field so it appears on every receipt.

Rent receipts and cash receipts

Landlords often give tenants a receipt for every rent payment, and tenants may need them as proof of rent, for example when applying for a new lease or, in India, when claiming house rent allowance (HRA). A good rent receipt names the tenant and the landlord, gives the property address and the period covered (such as March 1–31), and shows the amount and how it was paid. Whether you must provide one depends on local rules, especially for cash.

With a cash receipt, the receipt is often the only record that the payment happened. Write the amount clearly and consider adding it in words; for rupees the wording uses lakh and crore.

For a monthly receipt, open last month’s in My documents and duplicate it, then change the date and period. Or click New: your own details carry over, the receipt number counts on, and the tenant’s name autocompletes.

Quote, invoice or receipt?

Each document has a different job in the life of a sale:

If a client pays an invoice in full, you can also enter the amount paid on the invoice itself; it gets a PAID stamp too. More on the difference in invoice vs receipt.

A receipt template that keeps your records

Every receipt you make is saved in this browser and listed in My documents. Search by payer, export a CSV for your books, or download a backup file to move everything to another device. Nothing is uploaded, so that backup is your only copy outside this browser; keep it somewhere safe.